Behind the Scenes: Our AV Magic at South Florida’s Biggest Events
Every sold-out concert, flawless corporate gala, and viral festival moment in South Florida has one thing in common: someone behind the curtain making the impossible look effortless. That’s us.
At All On Stage Productions, we live for the controlled chaos of load-in at 4 a.m., the moment the director says “go live,” and the roar of a crowd when everything hits perfectly on cue. This is a no-filter look at how we pull off AV magic at some of the region’s most demanding events, year after year.
3:00 a.m. – Load-In Begins (If not able the days Prior)
While most of South Florida is still asleep, our trucks roll into venues. The goal: turn an empty parking lot or ballroom into a fully rigged production in under 12 hours.
We move fast but never sloppy. Every road case is labeled, every cable coiled the same direction, every truss bolt torqued to spec. One loose connection at sunrise can cost hours when the sun is beating down at noon.
6:00 a.m. – Stage & Rigging Up
Modular staging locks together like Lego. Truss towers rise 40–60 ft into the air. Line arrays fly on chain motors while LED walls get pixel-mapped panel by panel. South Florida wind ratings mean nothing is ever “close enough”; everything is engineered to 150 mph or we don’t hang it.
9:00 a.m. – The Heat Is On (Literally)
By now it’s 90 °F and climbing. Generators hum under shade tents, processors sit in air-conditioned enclosures, and every tech is hydrated and sun-screened. We’ve learned the hard way: hot electronics fail, hot humans make mistakes.
11:00 a.m. – Camera Rehearsal & Content Check
Live IMAG cameras get lined up, focus pulled, and shaded. LED walls run full-resolution test patterns, then sponsor loops, then the artist’s content. One wrong resolution or color space and the whole wall turns pink. Not on our watch.
2:00 p.m. – Sound Check One-Two
Line check. Every mic, every DI, every in-ear pack. The FOH engineer walks the field with a measurement mic while the monitor engineer tortures wedges and side-fills. We tune the system to the venue, not the spec sheet, because every South Florida room sounds different.
4:00 p.m. – Storm Watch
Afternoon thunderstorms are basically scheduled here. Radar on three screens, plastic sheeting ready, processors on wheels so we can roll them under cover in 60 seconds. Most modern LED walls laugh at rain, but no processor has ever enjoyed a direct lightning strike.
6:00 p.m. – Doors
Crowd rolls in. Last-second changes: one more moving light, one more camera, one VIP who suddenly needs a lectern. We smile, adapt, and make it happen.
8:00 p.m. – Showtime
House lights drop. The first note hits exactly on time. 10,000 phones go up. The artist sees themselves huge and perfect on the LED wall. The client finally exhales. For the next three hours every cue, every camera switch, every light look is muscle memory.
1:00 a.m. – Strike
The crowd is gone, but we’re still here. Stage comes down faster than it went up. Trucks loaded by 4 a.m. so the venue can reopen for the next event. Another perfect show in the books.
This is what “full-service production” actually looks like, no glamour shots, just the grind, precision, and pride in getting it exactly right, every single time.
Want this level of execution for your next South Florida event? Email sales@allonstage.com or call 561-750-4070. We’ll handle the magic; you take the credit.